Trucking Invoice Generator
Create a professional trucking invoice with rate confirmation #, BOL #, lane, miles/rate-per-mile and detention fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST (RCTI may apply — see FAQ) is applied only to line items with the “GST (RCTI may apply — see FAQ)” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
Preview:
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Line haul — origin to destination (miles @ rate/mile) | 1 | A$0.00 | A$0.00 |
| Fuel surcharge (FSC) | 1 | A$0.00 | A$0.00 |
| Detention — driver waiting time (hours) | 2 | A$0.00 | A$0.00 |
| Layover | 1 | A$0.00 | A$0.00 |
| Lumper fee (reimbursed at cost — receipt attached) | 1 | A$0.00 | A$0.00 |
| Tolls / scale fees | 1 | A$0.00 | A$0.00 |
| Oversize / overweight permit fee | 1 | A$0.00 | A$0.00 |
| Subtotal | A$0.00 |
| GST (RCTI may apply — see FAQ) (10%) | A$0.00 |
| Total | A$0.00 |
Trucking invoice generator for Australian owner-drivers and carriers
Create an Australian trucking invoice for owner-drivers, small fleets and carriers billing a head carrier, broker, shipper, forwarder or direct customer. Add ABN, GST, load reference, consignment note, pickup, delivery, lane, kilometres, rate, fuel levy, detention, waiting time, tolls and balance due.
Australian trucking invoices need to match the load evidence. The payer should be able to connect the invoice to the consignment note, rate agreement, proof of delivery, accessorial approval and payment instructions without chasing the driver or dispatcher.
What an Australian trucking invoice should include
A useful trucking invoice ties the amount due to a specific load, not just a generic transport total. Put the load references and route details where accounts payable can see them.
- Carrier, owner-driver or fleet name, ABN, address and payment details.
- Bill-to head carrier, broker, shipper, forwarder or customer with PO or vendor reference.
- Load number, consignment note, BOL, POD, rate agreement, truck, trailer or dispatch reference.
- Pickup and delivery locations, dates, lane and kilometres.
- Rate basis: flat load rate, per-kilometre rate, hourly rate, day rate or minimum charge.
- Linehaul, fuel levy, waiting time, detention, demurrage, tolls, permits, tarping, re-delivery and reimbursed expenses separately.
- GST amount, Tax Invoice wording or RCTI note depending on who issues the tax invoice.
GST, ABN and RCTI agreements
GST-registered carriers generally charge 10% GST on taxable domestic transport and issue Tax Invoices with ABN and GST shown. If the driver or carrier is not GST-registered, do not charge GST.
Some head-carrier arrangements use a recipient-created tax invoice. An RCTI requires agreement between eligible parties and should be confirmed before the owner-driver sends a duplicate tax invoice for the same load.
Load evidence, POD and accessorials
Reference the consignment note, POD, load number, rate confirmation or dispatch sheet. These details help the payer match the invoice to the load packet and delivery evidence.
Waiting time, detention, demurrage, tolls, re-delivery, tarping, permits and out-of-hours charges are easier to approve when each line has a date, location or authorization note.
Trucking invoice vs freight invoice
Use this page when the carrier or owner-driver is billing a specific truckload or trip. Use the freight invoice generator for broader forwarding, logistics, multimodal or third-party freight billing.
Common Australian trucking invoice mistakes
- Omitting load, consignment, POD, rate agreement or dispatch references.
- Issuing a tax invoice when the head carrier is meant to issue an RCTI.
- Using Tax Invoice wording without GST registration.
- Hiding waiting time, detention, tolls or permits inside a vague load total.
- Leaving out pickup and delivery locations or dates.
- Using the trucking invoice for customs goods detail that belongs on a commercial invoice.